PROCEDURES AND POLICIES

ADMISSIONS

The minimum age requirement for entry is 4 years old on or before the first day of school for Junior Kindergarten (certain exceptions may be considered). Parents are to ensure that their child is previously potty trained before enrolling their child for Junior Kindergarten.

Requirements: The following documents will have to be provided by the parent(s)/guardian of the child:

  1. Birth certificate/Immigration documents
  2. Immunization records
  3. Material fee
  4. Monthly tuition fees by cheque (Parents can pay a lump sum of $3600 or 2 to 12 installments as per their convenience.)
  5. Application Form
  6. Excursion Form
  7. OSR Request form (Senior Kindergarten and Above)
  8. Outstanding dues must be cleared (if child was previously enrolled at Amanah Academy)
  • Admissions will be accepted based on a parent/student interview with the admission board.

Termination: If parents wish to withdraw their child for any reason during the course of the school year, they will be liable for issuing a notice 2 months in advance. Failing to do so may result in a fine of 2 months’ tuition fees.

Promotion and Demotion: Parents must ensure that their children understand the grade material for the grade registered as all students will be promoted to the following grade at the end of each instructional year as per the Laws/guidelines of the Ministry of Education. Such promotion will take place regardless of their level of achievements otherwise students may be demoted with the approval of the school council.

Students with disabilities (ADD, ADHD, Autism, etc.): The school does not cater to students with serious learning disabilities or behavioral problems. Any student facing any such disability will have to be withdrawn from the school.

FEES STRUCTURE

  • Tuition Fees will be withdrawn in the first week of every month. Thus all cheques must be issued for the 1st of every month.
  • If a child is absent due to vacation, full fees will have to be issued for the time he/she remains absent. In case of an emergency i.e. death, severe sickness or any other such situation, then too 75% of the total fee will have to be issued.
  • Parents will have to inform the school of any vacation, in writing, or via an attachment to an email on a personal letterhead prior to the trip.
  • Pro-rated refunds are not available for the days in which the child remains absent.
  • Fees will be taken for 12 months, starting from September of the current year till August of the following year.
  • In the event of a child withdrawing from enrolment at the end of the year, they will be liable to pay for July and August as well.
  • There will be an administration charge of $15 in the event of any bounced cheques.
  • Material fee must be submitted upon registration at the beginning of each year.

ARRIVAL / DROP-OFF PROCEDURES

  • Students must arrive at school by 7:50 A.M. thus allowing them to be present for assembly by 8:00 A.M. sharp.
  • Parents or drivers (transporters) are required to park their vehicles in the designated parking lots and make sure their children/students have entered the school building.
  • Drivers must check the vehicle thoroughly before leaving the school parking lot, to see if any belongings are left inside.

ATTENDANCE/ LATE ARRIVAL/SIGN-IN POLICY

 Students’ attendance will be taken on a daily basis and recorded.

  • Continuous disregard for attendance policies (over 15 days) will jeopardize the student’s enrollment and other disciplinary action may also be taken.
  • Students arriving after 8:00 AM will be considered late and will have to obtain a late arrival slip from the office before attending class.
  • Late-coming students must bring a note from their parent/drivers stating the reason for coming late.
  • Parents will be called after their child is late 3 times.

DISMISSAL PROCEDURES

  • Students will be dismissed from school at 3:30 P.M. daily.
  • Students must stay in the designated area with their teachers quietly until their names are called.
  • Students will be released only after their drivers come to the door.
  • Students must be picked up by 3.45 PM maximum. Baby sitting charges (C$ 5.00) will be applied after 3.45 for each 15 minutes. (3.45-4.00, 4.00-4.15…..)

EARLY DISMISSAL/VACATION/MULTIPLE-ABSENCE POLICIES

The school must be notified:

  • Two weeks in advance regarding those students taking holidays for over one month.
  • A week in advance regarding those students taking holidays for up to 2 weeks.
  • Same day, early in the morning for those students seeking early dismissal.

FIELD TRIPS

  • Students must be on their best behavior at all times. Misbehavior may jeopardize participation in future excursions. Transportation will be arranged by the school to and from the venue of the trip, unless otherwise requested by parents and approved by the school management.
  • Students will be supervised at all times; in school and during field trips.
  • Students are to adhere to the supervisor’s rules/instructions at all times. Those students who fail to do so will be asked to segregate themselves from the rest of the students and may be barred from future field trips.

TRANSPORTATION

The school is not responsible for students that are transported by any services after the students have been dismissed from school.

  • Amanah will only refer parents to non-Amanah staff drivers.
  • It is the sole responsibility of the parents/guardians to arrange for their children’s ride to and from school in the event that the driver does not show up. In the event of a missed ride after dismissal, if the parents/guardians are not able to show up after 4.00PM, the student will be sent home by taxi, the cost of which will be paid by the respective parent/guardian.
  • If and when parents decide to arrange for their own transportation, parents must inform the office of the following, in writing:
    1. The name of the driver
    2. The phone number for the driver
    3. Parent/guardian consent to release the child (Form can be downloaded from the school website)
  • In the event of severe weather, parents may refer to the school’s website after 6:30 A.M. at amanahacademy.ca or call the school at 416-750-3939 for information regarding school closure(s). This website may be used to keep informed of upcoming dates as well as events.
  • If parents choose not to send to school due to sever conditions, they must send an email to admin@amanahacademy.com or leave a message by 8:00 A.M. at the number given above.
  • All students traveling on a transportation vehicle must maintain proper etiquettes and dignity.
  • Drivers must drop off and pick their children up from the main door/gate of the school, otherwise, students will not be released.

CODES OF CONDUCT

 General

  • Amanah Academy attempts to implement a compassionate and tolerant attitude among its students and seeks to provide honesty, integrity and responsibility among them.
  • Students are expected to respect the rights, feelings and property of fellow classmates, teachers and staff, all other members affiliated with the school and all present in the school premises.
  • During other school-related activities, students are expected to demonstrate courtesy, consideration and good manners towards all others in and outside of the school.

APPEARANCE

Boys Attire

  • Students are expected to wear a qamees or jubbah.
  • Students are expected to wear shalwaars, loose pajamas which do not go beyond the ankles.
  • Sleeves much reach the students’ wrists.
  • The lower hem of the qamees or jubbah must reach at least the mid calf.
  • Students are expected not to wear collars on their qamees or jubbah.
  • Tight-fitted clothes are strictly prohibited.
  • Jeans, pants, track-pants, tights etc. are strictly prohibited.

Boys Hair

  • Students are to keep their hair well groomed and combed at all times.
  • Hair must not become so long as to look disheveled.
  • Two-layered cuts i.e. “Mushroom Cuts” are strictly prohibited.
  • Hair must be equally cut from all sides.

Girls Attire

  • Girls are expected to wear shalwaars, loose pajamas which do go beyond their ankles.
  • All girls are to wear a white hijaab (scarf).
  • Girls admitted into Grade 5 will be encouraged to wear niqaab (face covering veil) as well. Niqaab is mandatory for grade 6 and above.
  • Tight-fitted clothes are strictly prohibited.
  • Jeans, pants, track-pants, tights etc. are strictly prohibited.

Girls Hair, Jewelry, Make-Up

  • Girls are not permitted to wear make up or jewelry to school. Jewelry will be confiscated and held in the custody of the office until students are dismissed. Repeated offences will result in parents being informed, who will then be asked to obtain the make-up or jewelry.
  • Hair must not be tied in a ponytail nor raised high on the head like the hump of a camel.

POLICIES INVOLVING MISBEHAVIOR

.Complaints regarding students will be handled by the teacher who is present in the class in accordance to the school’s policies, then further directed to the principal and students can be suspended from class or even from school in severe cases

  • Parents will be held financially and legally liable for any damage to school property caused by their children.
  • Harassment or bullying is totally forbidden both inside and outside of the school’s premises.
  • If any student is being bullied, he/she must immediately inform a teacher and principal. The same applies to any student who is being abused. Child abuse must also be reported and brought to the notice of the principal office.
  • The student’s personal information will be disclosed to respective local authorities upon request.
  • Amanah Academy has a zero tolerance policy on disrespecting and disobeying (verbally or with any signs) any teacher or staff member.

MISCELLANEOUS

PLAGIARISM AND CHEATING

  • Cheating in any test/exam will not be tolerated and could result in a zero. The same applies for plagiarism.

EXAMS AND TESTS

  • There will be three exams throughout the instructional year; one at the end of each term.
  • Students will be assessed and evaluated in a fair manner. In order to maintain justice, the school will make an outright effort to provide the exams by a third party, otherwise cross-examinations will be held.
  • If a student has missed his/her exam or test, a formal request will have to be made in writing to the office including the name of the student, date and reason for absence.

PARENTS CORRESPONDENCE

Parents are requested to contact the school via email, and phone in order to communicate with the teachers, whatever the issue may be. The school will then arrange for a meeting.

 Computer Use

  • Computers are to be used by students for school related purposes only, under the supervision of the teacher(s).
  • Permission to use the computers will have to be sought from the office.
  • Abuse will not be tolerated

Use of Electronic Devices

Any electronic device (Ipods, Phones, tablets, etc.) found in the custody of a student will be confiscated and may be retrieved by the student after dismissal. After several reminders, articles may be kept in the possession of the office for up to two weeks. The same policy applies to any impermissible articles, such as playing cards, baseball cards, inappropriate magazines and books etc.

SAFETY: Students’ pockets, bags and lockers will be checked randomly for safety purposes.

STUDENTS’ AGENDAS

  • Students are required to present their agendas to their parents/guardians on a daily basis and ensure that they are checked and signed by them.
  • Parents may communicate by writing short letters to the teachers in the agenda.

LOST AND FOUND

  • Food items which are left behind in the school by students will be disposed of immediately after school.
  • Any non-perishable item will be kept inside of the ‘Lost and Found’ box until the Friday of each week, and thereafter will be disposed of.

TEXTBOOKS

  • All textbooks, both new and used, are the property of Amanah Academy, and are thus lent to the students. The Monthly Tuition Fees DO NOT cover the costs of any textbooks or workbooks, but are rather covered by the Yearly Material Fees.
  • Textbooks must be returned when asked for by the respective teacher. Unreturned/vandalized textbooks will result in a fine up to the amount needed to replace the existing textbook.

LUNCH

  • It is the sole responsibility of the child’s parent/guardian to provide their child with a healthy, nutritious lunch and snack.
  • Junk food (soda, carbonated beverages, potato chips, candy etc.) are to be refrained from.
  • The chewing of gum is strictly prohibited on the school premises, as well as on field trips.
  • Sharing and trading of food is prohibited.

ORAL MEDICATION

  • Amanah Academy is not responsible, nor permitted to administer any type of medicine to any child, in any case.
  • In the event of a serious medical issue, all matters will be directed to the hospital and parents/guardians will immediately be informed.

GIFT GIVING

  • Students are not permitted to give or take any types of gifts from other students, nor are they permitted to receive any personal gifts from any staff member, unless gifted to him in a collective manner in the presence of other classmates for encouragement, excellence in class work etc.

¨ I have read, understood and agreed to all of the above policies and procedure and promise to abide by them and ensure that my child(ren) will abide by them as well. I also acknowledge that the policies may be amended at any time, without prior notice. However, I do expect Amanah Academy to inform me of such changes in a timely manner.

Father’s Name: _______________________                         Witness’s Name: _____________________

 

Father’s Signature: ____________________                         Witness’s Signature: ___________________

 

Date: ______________________________                          Date: _______________________________

PROCEDURES FOR THE CODE RED ALERT

  1. Firstly, the following announcement must be made over the school PA system; “May I have everyone’s attention, please. We are conducting a ‘CODE RED ALERT’”.
  2. Hasten to a safe place, if a classroom is out of your reach.
  3. Check all hallways and ask all students to report to the nearest classroom, locking the classroom door immediately (within 30 seconds)
  4. Ask all the students to sit silently, away from the windows and doors.
  5. Turn off the lights inside the classroom.
  6. Do not respond to any knocks at the door.
  7. Ensure that no one exits the classroom.
  8. Ignore all fire alarms of buzzers during this time. Instructions will be heard over the PA system. If the PA system is down, the megaphone and runners may be used.
  9. Use wise judgment.
  10. If absolutely necessary, only then should you make use of a cell phone.
  11. Stay calm and focused during this procedure.
  12. The completion of the CODE RED ALERT procedure will be indicated by a PA announcement stating the building is secure. Further instructions will be provided at that time.

Students will receive instructions regarding:

    • Their role during the drill
    • Where to go when far from a classroom
    • What to do when outside of the building

Opportunities for feedback will be provided after the drill.

FIRE DRILL RULES

  1. Always remember that the fire bell is a warning to exit the building quickly and calmly. It does not necessarily mean that there is a fire in the building; it could be a chemical spill; electrical difficulties or any other type of emergency. The sounding of the bell is a very serious matter.
  2. Remain silent, listen carefully and follow the rules to avoid getting hurt.
  3. STOP everything you are doing, especially talking.
  4. Don’t panic; walk to the door and DON’T run.
  5. Look at the teacher; listen to all instructions from the teacher or any other authorized personnel

Students and Staff MUST:

  • Vacate the building right away
  • Immediately exit their rooms
  • Turn off all lights and close all doors and windows
  • Give extra consideration to handicapped persons
  • Walk in a single file, then stand in a straight line
  • Have their attendance folder / emergency contact information at hand
  • Leave the school building, ONLY if they were not seated in a classroom; join their classmates outside and report their presence to their teacher, after which the teacher will conduct a head count
  • Wait for the bell for re-entry or further instructions

Note: Both teachers and students should follow the Exit schedule, as instructed by the teacher appointed at each exit for an organized evacuation.

For Admission Form Please Click below Link & Download

>> Admission Form <<